Senior Corporate Receptionist (Freelance optional)

📋 Tasks and responsibilities

You will support the daily operations at the main reception desk of a central building on an industrial site in Hoboken. In this role, you ensure professional visitor reception, smooth telephone handling, and compliance with site access procedures.

• Act as the first point of contact for visitors and customers entering the central building and the wider site, including larger groups of 50 to 100 people
• Manage incoming and outgoing calls across the organisation
• Create visitor badges, assign access rights, register visitors, and deactivate badges at the end of the day
• Reserve taxis for employees and visitors
• Handle reception-related administrative tasks, such as sending correspondence, managing visitor PPE, and managing vehicle keys
• Work closely with security and administrative support teams
• Occasionally support evening events

Location and working hours

• On-site in Hoboken
• Working hours: 07:30-16:15
• Lunch break: 12:15-13:00
• 8-hour workday

📝 Your profile

• Minimum Higher Secondary Education in Reception/Public Relations, or equivalent through experience
• Minimum 5 years of relevant experience in a large company
• Experience on an industrial site is a strong plus
• Familiarity with visitor registration and badge systems is a strong plus
• Strong skills in MS Office and Microsoft Teams
• Knowledge of SharePoint is an asset
• Customer-oriented, polite, and professionally presentable
• Stress-resistant and communicative
• Discreet, trustworthy, and able to work independently
• Accurate, proactive, and able to take initiative
• Flexible mindset, with occasional support during evening events
• Dutch: fluent
• English: fluent
• French: good to very good
• German is a strong plus