Contingent Workforce Operations Specialist (Freelance optional)

📋 Tasks and responsibilities

In this role, you will coordinate the full lifecycle of contingent workforce operations for temporary resources and contractors, while ensuring smooth collaboration with internal stakeholders and external partners.

• Sourcing: manage sourcing activities for temporary resources and contractors through the VMS tool, in line with internal guidelines and business needs.
• Stakeholder support: work closely with stakeholders to understand their needs, handle staffing requests efficiently, and provide clear guidance throughout the process.
• Market knowledge: apply a strong understanding of the market to help secure the best value and appropriate solutions.
• Onboarding: coordinate the onboarding of new contingent workers to ensure a smooth start, and guide stakeholders in creating purchase requests in Coupa for new arrivals or mission extensions.
• Offboarding: oversee the offboarding of departing contingent workers, including proper knowledge transfer where needed.
• Renewals follow-up: track end dates of assignments and follow up on renewals with stakeholders and suppliers to ensure timely completion.
• Timesheet management: ensure accurate timesheet submission and follow-up of worked days, with the necessary monitoring and control.
• Data and reporting: maintain a high level of data quality across the systems in use and deliver recurring as well as ad hoc reporting accurately and on time.
• Relationship management: build and maintain strong working relationships with stakeholders and manage operational follow-up with suppliers, including regular alignment meetings and continuous improvement of BAU activities.

📝 Your profile

• You have solid experience in sourcing, procurement and/or contingent workforce management.
• You are comfortable working with tools such as Coupa, VMS platforms and Excel.
• You communicate effectively with both internal stakeholders and external partners.
• You work in a structured way, follow up proactively, and keep a strong focus on data quality and reporting accuracy.
• Knowledge of recruitment processes and an understanding of agile ways of working are an asset.
• You are able to manage operational follow-up independently and maintain oversight across onboarding, renewals, offboarding and reporting activities.

💼 Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.
(Freelance is also possible)