Senior Business Analyst Healthcare - Epic Prelude ADT (Freelance possible)

Mission Title: Functional analysis, feasibility assessment, and migration planning for hospital ADT workflows toward Epic Prelude

This assignment supports the modernization of a hospital information system and the rollout of the Epic platform, with a focus on evaluating, aligning, and preparing the migration of Patient Admission, Discharge and Transfer (ADT) processes to Epic Prelude.

The objective is to ensure that the future setup fits Belgian regulatory, insurance and interoperability requirements, while delivering a realistic and operationally sound transition approach.

Core objectives

• Process mapping and functional analysis: analyse and document current and target ADT workflows end to end, including Belgian legal, operational and interoperability constraints.
• Fit-gap and feasibility assessment: compare native Epic Prelude capabilities with local requirements, identify functional or technical gaps, and formulate pragmatic mitigation or architecture options.
• Migration strategy and cut-over preparation: define a phased migration roadmap covering sequencing, dual-run considerations, critical dependencies, and data remediation or conversion needs.

Responsibilities

• Lead business and operational workshops with admissions teams across Emergency, Inpatient, Day Hospital and Outpatient Clinics, as well as with billing and invoicing stakeholders and IT leadership.
• Capture existing processes, business rules and target-state expectations with a strong business process management approach.
• Assess mandatory regulatory and technical integration points, including identity verification through eID, ISI+ cards and National Registry queries.
• Review insurance eligibility flows such as MyCareNet, mutual insurance associations and complementary health plans.
• Analyse connections with regional and national healthcare platforms, including eHealth and local Health Information Exchanges.
• Coordinate with product and integration specialists around Belgian localization and interface mechanisms such as HL7, FHIR and custom APIs.
• Identify critical workflows and operational risks, including emergency admissions, patient identity tracking, patient safety and census monitoring.
• Prepare business continuity considerations and support decision-making with clear analysis, business modeling and executive-level summaries.
• Contribute to the definition of functional architecture options where standard capabilities do not fully meet the target operating model.

Deliverables

1. Functional analysis dossier / target blueprint: detailed documentation of target ADT workflows and integration requirements.
2. Fit-gap and feasibility matrix: structured comparison of Belgian legal and operational needs versus Epic Prelude capabilities, including recommendations for customization, middleware or process adaptation.
3. Migration and rollout plan: phased implementation roadmap with dependencies, technical prerequisites and cut-over recommendations.

📝 Your profile

• You bring strong experience as a Senior Business Analyst or similar role in complex healthcare transformation or system migration initiatives.
• You have solid expertise in the Belgian healthcare sector, including hospital operations, RIZIV/INAMI rules, patient admission processes and insurance eligibility mechanisms.
• You combine functional analysis, business modeling and business process management skills to translate operational needs into clear target processes and requirements.
• You understand healthcare interoperability and identity standards, with hands-on knowledge of MyCareNet, eHealth, eID-related flows, and message standards such as HL7 v2/v3 and FHIR.
• You have proven experience with PAS/EHR implementations or migrations; familiarity with Epic Prelude and Grand Central is a strong asset.
• You are able to evaluate solution fit from both a functional and an enterprise architecture perspective, and to propose workable alternatives when gaps are identified.
• You facilitate cross-functional workshops with administrative, clinical and technical stakeholders and communicate conclusions clearly to senior decision-makers.
• You work in a structured way, balancing feasibility, compliance, operational continuity and migration risk.

Work environment

• Hybrid way of working, with on-site presence expected for stakeholder workshops and steering meetings, and remote work possible for analysis and documentation activities.
• Main stakeholders include the IT function and patient admissions management.

💼 Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.
(Freelance is also possible)