Senior Management Assistant (Freelance possible)

📋 Tasks and responsibilities

For an international cross-functional team in Brussels, the Management Assistant provides day-to-day administrative and organisational support. The role is focused on creating structure, coordinating activities and delivering high-quality administrative follow-up to ensure smooth team operations.

• Provide proactive administrative support to the team.
• Manage calendars, meetings and related logistics.
• Prepare agendas, take minutes and follow up on action points.
• Draft, format and maintain presentations, reports and internal documentation.
• Support clear internal communication and information flow.
• Track deadlines, priorities and follow-up actions.
• Assist with expense administration and basic budget follow-up.
• Act as a first point of contact for internal stakeholders.
• Ensure documents and processes are handled in line with internal procedures.

Profile

• Proven experience as a Management Assistant, Team Assistant or in a comparable role.
• Strong command of MS Office, including Outlook, Word, Excel and PowerPoint.
• Experience with agenda and meeting management in a corporate environment.
• Confident use of collaboration tools such as Microsoft Teams and SharePoint.
• Strong organisational and administrative skills.
• High level of discretion and integrity when dealing with confidential information.
• Well-structured, detail-oriented and highly organised.
• Proactive, hands-on and service-minded approach.
• Strong communication skills and professional stakeholder management.
• Ability to manage priorities and remain effective under pressure.
• Team-oriented mindset.
• No specific certifications are required.
• Experience in an industrial, technical or international environment is considered an asset.

Languages

• English: fluent (working language)
• Dutch: nice to have
• French: nice to have
• German: nice to have

Location

• Brussels
• No travel to other sites is required.

💼 Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.
(Freelance is also possible)